Whether the whole team is remote or just one person is working remotely act as if everyone is remote and digitally share the same material you would in person.
Have A Dedicated Office Space
It is important to designate and optimize a workspace when working from home that is not your kitchen counter or the living room couch. Some companies give their employees a stipend for setting up a home office.
Also, make sure the designated area has a door that closes to make sure you create a mental space to focus. This also means having dedicated childcare when your working just as you would if you were in a traditional office.
Have The Right Tools
All team members need the right digital tools, and these should be defined on an individual bases cantered around a good internet connection. Tools like Slack, MS Teams, Google Docs and Zoom are important and will be different \
Communicate, Communicate, Communicate
Generally speaking people need to hear a message seven times before they internalize it and the Rule of Seven will make your remember that you are not over communicating information and most likely it is being repeated just the right number of times.
Face Time is Important
Make sure to remember the importance of bonding with team members in person. Having regular get togethers with teammates in person is key to fostering relationships that keep working remotely better and work smoothly. Some companies will use some of the money they save from having to have costly office space to bring team members together the old-fashioned way.
Schedules Must Have Overlap
A portion of all team members must overlap for example team members can exercise some flexibility in the hours they work but they must all be available during the hours of 10 am and 3 pm CST. Time zones are not an issue with this overlapping schedule and allows team members a shared time that everyone is available to collaborate and/or meet.
Here are some time management tips to make remote working better:
• Set clear boundaries. Draw boundaries around your personal time and work time and avoid crossing these lines. Do not respond to work emails while your with your family or meditating. This outlines the important need for a dedicated office space and at the end of the day leave this space and leave work there until you work next.
• Control your schedule. Plan your day and calendar as to optimize your productivity and block out time in your calendar to reflect your priorities.
• Optimize your environment. Some desks are neat and tidy while other prefer total mess and clutter. Some like their desks next to plants or a bright window for natural light. Just make sure to create a welcoming atmosphere and consider a site stand desk to improve health.